You will need the Full Write Events permission or be an organizer on the event to perform these actions.
The check-in system is only active during the configured time period an event is occurring. To add check-in logs outside of these times, or if you prefer not to use the check-in system for this event, you can add (and edit or delete) check-in logs manually from within the event.
Go to Events > Calendar in the left-hand navigation. The calendar opens by default. Use the Calendar and Listing tabs at the top to find the event you need.
Open the event you would like to add check-ins to. The event must first be configured to track attendance. Select the Check-In tab, then the Logs sub-tab. The list of all check-ins for this event will appear, including any check-ins performed at a check-in station. Click + Add New.
The Add Check-In Logs window will appear with the following fields:
Session - the session to add the check-in logs to (e.g. Kids, Volunteers). This field only appears if you have sessions defined.
Event Time(s) - the times the people are checking into. You can select one or more. These are the times defined when adding or editing the event. This field only appears if you have times defined for the event.
Date/Time - the date and time being checked into. The date auto-populates with the event date, and the time auto-populates with the earliest selected time (or 12:00 am if there are no times).
Person (under Individuals Being Checked In) - a search box to find people in the system. Add one or more people and they will appear in the list below. The system automatically selects the group roster they checked into last time, or none if it can't find one. Any lines shown in red indicate the person is not currently enrolled in the selected group and will be added to the roster once you save.
Note: the system will warn you if you try to check in a person who is already checked in to the selected group. If you continue, this new check-in will be used instead in reporting. If that is not what you want, edit the previous check-in instead.
Once you are done, click Save to finish and add the check-in logs. Check Keep open to add another if you are adding multiple.
Group Roster Restrictions
By default, a user who can manually add check-ins can also add any person to a roster defined in the selected event session. You can make this more restrictive so only group admins (leaders) can add to the roster from this screen:
Navigate to the group you would like to restrict.
In the Actions menu (upper-right), click Edit group.
Select the Options tab.
Under Settings, check Restrict adding new members to group admins? When this is checked, only admins of the group can add new people to the roster. When unchecked, new people can also be added from a manual check-in within an event.
With this option set, when check-ins are being added the roster dropdown will gray out any groups the user is not authorized to select.