You will need the Resource Settings permission if setting campus-wide approvers. You will need the Full Write Resources if setting approvers for a specific room or item only.
Approvers are responsible for responding to any pending requests for facilities relating to events. They will be notified when a request comes in to approve and any pending requests will appear on their to-do list. Approvers can be specified at the campus or the room or resource level.
Adding Room or Resource Approvers
Approvers are set depending on the Approval Strategy selected on the room or resource (formerly called an item).
Go to Events > Facilities (formerly called Resources) in the left-hand navigation menu and go to either the Rooms or Resources tab (previously named Items) depending on the room or resource that approvers should be added to. View the resource or room by clicking on the name or clicking on "View" after selecting the three dots at the beginning of the row.
In the following screen, select "Edit room" or "Edit resource" in the "Actions" menu depending on the type of the room or resource being edited. In the pop up that appears, go down to the "Approval Strategy" tab.
The following options are available:
Auto Approve. All requests are automatically approved.
Specific People + Campus Approvers. People from the given list can approve requests for this resource or room. Super users can approve as well. When this option is selected, additional settings appear to set the number of approvals before the request is approved and the number of denials before the request is denied. Both numbers default to 1. Campus approvers automatically appear in the list, and additional ones can be added as well.
Specific Groups. ONLY members of the groups below can approve requests for this resource or room, no exceptions. This means neither super users nor campus approvers can approve/deny unless they are in the specified groups. This option comes with an additional choice on how requests should be handled. The first one can determine how many approvals or denials are needed before the request is approved or denied. This is the number needed across all chosen groups combined.
The second option determines the custom approval/denial criteria for each individual group. This means the number of approvals and denials for each group can be set independently. In this case, requests will be approved only if ALL groups approve it and the request will be denied if just one group denies it.
Adding Campus Approvers
Campus approvers can approve or deny resource requests for all rooms and resources at their campus with the approval strategy of "Specific People + Campus Approvers."
Go to Events > Facilities (formerly Resources) in the left-hand navigation menu and select the "Approvers" tab. A list of all campuses will appear. Each campus will also list any existing campus approvers. To add an approver, click on the "+ Add Approver" button.
A pop up will appear with the following fields:
Person - the person. Search for an existing person profile here or add one if not found.
Locations - the location this person can approve resources for. If the user has Campus Write permission, they can also add a new campus by using the drop down at the end of the field.
Once finished, click on the "Save" button to add the approver to the list.
To remove an existing campus approver, click on the "Remove" after clicking on the three dots beside the name.