You will need the Read Background Checks permission to perform this action.
There are two ways to download a consent form, depending on how the background check was started. Both are described below.
When the applicant was invited
When you invite an applicant to submit their own background check request, One Church Software automatically stores a copy of their consent form.
Select Contacts from the left-hand menu, then open the Screenings tab.
On the Background Checks sub-tab, find the background check in the list.
Click the package name, or open the 3-dots menu (⋯) on that row and choose View, to open the View Background Check window.
Click View Consent to download a PDF copy.
Here is a preview of how a sample consent form looks:
At the bottom you will see where the applicant agreed, along with their electronic signature, date, and the IP address they submitted the form from.
When the check was submitted on behalf of the applicant
In this case, you are responsible for collecting consent from the applicant. Refer to your church's process for where this is stored.
If you scanned and uploaded the consent into One Church Software, you can find it here:
Select Contacts from the left-hand menu, then open the Screenings tab.
On the Background Checks sub-tab, open the background check from the list.
Scroll down to the Files section and click the file that contains the consent form.
Tips
You are required to give applicants a clear and conspicuous disclosure advising them that a background check report may be obtained for employment or volunteer purposes, and to receive their authorization to obtain the report. This is handled automatically only when you choose the invite option while adding a new screening.
Any consent forms you upload to a background check are stored encrypted. They are not sent to Protect My Ministry or shared with anyone outside of the system.
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