Accounts Payable is money your organization owes others (but has not paid yet) and is expressed as a liability in your chart of accounts. Manage your accounts payable by going to Accounting > Payables in the left-hand menu.

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The Overview section at the top of the page shows outstanding payables grouped by age across six buckets: Total Due, Due Soon, 1-29 Days Late, 30-59 Days Late, 60-89 Days Late, and 90+ Days Late. Clicking on an amount opens those bills in a pop up to record an offline payment.

Below the Overview, two tabs let you switch between one-time and scheduled recurring payables:

To refine what's shown, use the Filter button (for example, set Status to Paid to see previously paid payables). The Columns button lets you choose which columns appear. The Actions dropdown at the top of the table houses export and history options.

To delete an existing payable, locate it in the table and, from the 3-dots menu at the start of the row, select Delete.

On the Listing tab, click the + Add New button at the top of the Payables screen. The Add Payable pop up opens with two tabs: General and Files.

Account - Required. The payables account for this transaction. The dropdown will only contain accounts in the chart of accounts that have Use as payable? checked in the Options section. See this article for more information. Adding a payable will increase the balance on the selected account.

Reference - Optional. The reference number on the bill you received.

Memo - Optional short description of what this bill is for.

Bill Date - Required. The date on the bill.

Terms - When payment is due after receipt of the bill. Possible values:

Selecting any value besides None auto-populates Due Date.

Due Date - Required. The date payment is due. Auto-populated from Terms, but can be overridden.

Vendor - Required. Begin typing to search for a person or business. If the payee isn't in the list, click Add a new payee at the bottom of the search dropdown.

Tip: the list of businesses can be managed by going to Contacts in the left-hand menu and the Businesses tab.

Line Items - The individual line items on the bill. For each line choose an Account/Fund (only expense accounts are selectable), enter an optional Description, and the Amount. Click the + icon at the end of a row to add more lines, or X to delete a line. The running Total is shown below the table.

Tip: click clear all at the top-right of the Line Items section to wipe all lines at once.

Upload attachments to the payable - for example, a scan or PDF of the original bill. Drag and drop files onto the upload area or click Browse… to pick from your computer.

Once the required fields are entered, click Save to create the payable. Check Keep open to add another before saving if you plan to add multiple payables in a row.

If you have a bill that comes on a regular schedule (rent, utilities, subscriptions, etc.), you can set up a repeating payable to either create new payables automatically on schedule or just remind you when one is coming due.

Click the Repeating tab at the top of the Payables screen, then click + Add New. The Add Repeating Payable pop up will appear.

Account, Memo, Terms, and Vendor work the same as on a one-time payable. (There is no Reference # or Bill Date - those are set on each instance when it's created.)

Action - choose what the schedule does:

Lead Time - Required. The number of days before the bill date on which the payable should be created (or the reminder sent).

Set the schedule using a Starting date and a recurrence pattern (for example, "Monthly on the 22nd"). Click customize for advanced options, and use Add/Remove Event Days to add specific extra dates or skip individual occurrences.

Same as a one-time payable - select an expense Account/Fund, enter a Description, and set the Amount for each line. These line items will be copied onto every payable created by this schedule.

Click Save to create the repeating schedule.

Tip: you can edit or cancel a repeating payable from the 3-dots menu on its row in the Repeating tab.