You will need the Create People permission to perform this action.

Version 7.0

There are multiple ways to add a new person to One Church Software.

One option is to click the “+ New” button located at the top left of the screen and then choose “Person.” Alternatively, you can navigate to “Contacts” from the left-hand menu, then click the blue “Add New” button near the top. You’ll be prompted to specify whether you’re creating a person or a business profile—select “Person.”

Name

Once you're in the person profile screen, begin by entering the individual's first, middle, and last name. You can also assign them to a family or designate a position.

You will need the Full Write People permission to do this. Please note, unless you have the Limited Write People permission, you cannot edit the title, name, or suffix fields.

Members of your congregation who register for an account and otherwise have no elevated permissions cannot edit their name. This is to protect the identity of the profile record.

Title - the salutation such as Dr., Mr, and Mrs.
Name - the first and last name. This field is required.
Suffix - follows a person's name and provides additional information about the person.
Goes By - contains a list of nicknames this person goes by.
Former Names - contains previous first and last names this person goes by.

Family

This person will be added as the Family Manager of a new family. The family position by default includes Adult and Child. You can add, edit, and delete values in all dropdowns in this section using the menu to the right.

You will need the Full Write People permission to do this.

General

In the General section, you can input details such as gender, birthdate, campus attended, marital status, and anniversary. Clicking on “More Fields” reveals additional options including race, ethnicity, language, and occupation. Below these, you’ll find custom fields, which allow you to add personalized fields to each profile. When adding a custom field, you can set options like whether it’s required, hidden, or who has owner access.

Unless otherwise indicated, you can add, edit and delete values in all dropdowns in this section using the vertical dots to the right of the field.

You will need the Full Write People permission to do this.

Gender - the gender of the person (e.g. Male, Female).
Birthday - the day the person was born. If entered, only the year is optional. If the full date is entered, the age of the person will appear as appropriate through the system.
Campus Attended - for multi-campus churches, this is the name of the campus the person attends. If your church is a single campus, you can leave this blank. You can add, edit and delete campuses using the menu to the right.

You will need the Campuses permission to do this.

Marital Status - the marital status of the person.
Race - the ethnic group this person belongs to.
Ethnicity - the group or subgroup that shares a common cultural background.
Language - the primary language this person speaks.
Occupation - the person's job or career.

Contact

In the Contact tab, you can set the person’s contact preferences and add their email address(es), phone number(s) (with type), and physical address(es). If you want these contact details to be shared with all members of their family, check the box under the house icon.

You can use the plus sign to add multiple entries and the star icon to mark a primary method of contact. Social media accounts can also be added in this section.

This section contains general contact information for the person.

Contact Preference -the communication type that this person prefers to be contacted by.

Email, Phone, Address Sections

Here you can also define one or more emails, phone numbers, and addresses. Each section has a type that can be managed using the dropdown menu in the section header.

You must have the Full Write People permission to add, edit, and delete types.

One in each area must be marked as their primary. The primary email, phone number, and address are what appear on report results and in listings.

Dates

The Dates tab allows you to add important dates relevant to the person. Click the "gear" icon to manage the types of important dates, and use the file icon to add comments or descriptions. Custom fields can also be added here with control over visibility and access.

A person can have as many important dates as needed, and they will be listed chronologically on their profile.

If you have the Full Write People permission, you can add, edit, and delete the available list of event names in the drop-down.

If you define a date for the same event twice, the last one listed is used.

Check-In

Under the Check-In tab, you can assign a barcode (using numbers and/or letters) for use with a check-in scanner. This is also where you can enter medical notes such as allergies or other health-related details. Custom fields are again available if additional info needs to be tracked.

This area contains information used by the check-in system.

Barcode - this is a unique identifier for this person and can be numbers or letters. This number can be scanned within the check-in system to quickly check them in.
Medical Notes - these are special notes (e.g. allergies) that will be printed on the default name badge. Use this to give volunteers special instructions when interacting with the child.

Custom Fields

This is where custom fields as part of the "Check-In" area belong.

If you have the Full Write People permission, you will be able to add, edit, and delete custom fields.

Giving

The Giving tab allows you to indicate the person’s preferred designation for contributions and assign a giving envelope number. In the Additional tab, you can manage connections, notes, and any other custom fields.

This section contains settings related to giving for this person.

Preferred Fund - this is the default fund selected automatically for this user when they visit the giving portal. It is also the fund selected when the user uses text giving and does not specify a fund.
Giving Envelopes - the list of associated giving envelopes. You can click on the "autogenerate" button to have the system add a unique number to the list.

Additional

This area generally contains administrative data for this person.

Record Type - the relationship between this person and the church such as Member, Prospect, or Other. You can use the dropdown menu to the right to add, edit, and delete types.

You will need Full Write People to do this.

Custom Fields

This is where custom fields as part of the "Additional Fields" area belong. Connections can be put here, as well as Notes.

If you have the Full Write People permission, you will be able to add, edit, and delete custom fields.

Once finished, click on the "Save" button at the bottom of the pop up to create the person's profile.

You can also choose to keep the pop-up screen open and add another person profile by selecting that option (see below).

Before finishing, be sure to set the appropriate record type. Once all relevant information has been entered, click “Save” to create the person’s profile.

Version 6

There are two ways you can add a person to One Church Software. The first is to click on the "New" drop-down menu at the top of any page, and click on "Person."

The other way is to navigate to the Contacts/People and click on the "Add New" button at the top.

Regardless of which method you choose, a pop up will appear where you can enter the details for this person. The following fields are available:

Info

Name

This section contains information related to their name. You can add, edit and delete values in all dropdowns in this section using the menu to the right.

You will need the Full Write People permission to do this. Please note, unless you have the Limited Write People permission, you cannot edit the title, name, or suffix fields.

This means members of your congregation who register for an account and otherwise have no elevated permissions cannot edit their name. This is to protect the identity of the profile record.

Title - the salutation such as Dr., Mr, and Mrs.
Name - the first and last name. This field is required.
Suffix - follows a person's name and provides additional information about the person.
Goes By - contains a list of nicknames this person goes by.

Family

This person will be added as a head of household of a new family. You can add, edit and delete values in all dropdowns in this section using the menu to the right.

You will need the Full Write People permission to do this.

Position - this is the position the person will hold within the new family they will be added to (ex Adult, Child).

General

Unless otherwise indicated, you can add, edit and delete values in all dropdowns in this section using the menu to the right.

You will need the Full Write People permission to do this.

Gender - the gender of the person (e.g. Male, Female).
Birthday - the day the person was born. If entered, only the year is optional. If the full date is entered, the age of the person will appear as appropriate through the system.
Campus Attended - for multi-campus churches, this is the name of the campus the person attends. If your church is a single campus, you can leave this blank. You can add, edit and delete campuses using the menu to the right.

You will need the Campuses permission to do this.

Marital Status - the marital status of the person.
Race - the ethnic group this person belongs to.
Ethnicity - social group this person belongs to.
Language - the primary language this person speaks.
Occupation - the person's job or career.

Custom Fields

This is where custom fields belonging to the "General" area belong.

If you have the Full Write People permission, you will be able to add, edit, reorder, and delete custom fields.

In addition, for people profiles, you can also move custom fields from one section to another. To do so, click on the label and choose “Change Section” from the menu that appears.

Contact

This section contains general contact information for the person.

Contact Preference -the communication type that this person prefers to be contacted by.

Email, Phone, Address Sections

Here you can also define one or more emails, phone numbers, and addresses. Each section has a type that can be managed using the dropdown menu in the section header.

You must have the Full Write People permission to add, edit, and delete types.

See the screenshot below.

One in each area must be marked as their primary. You mark one primary by clicking on the radio buttons in each section. The primary email, phone number, and address are what appears on report results and in listings.

This area contains fields related to many of the most popular social media sites.

Dates

This section contains important dates for this person. A person can have as many important dates as needed, and they will be listed chronologically on their profile.

If you have the Full Write People permission, you can add, edit, and delete the available list of event names in the drop-down.

If you define a date for the same event twice, the last one listed is used.

Custom Fields

This is where custom fields as part of the "Important Dates" area belong.

If you have the Full Write People permission, you will be able to add, edit, and delete custom fields.

Check-In

This area contains information used by the check-in system.

Barcode - this is a unique identifier for this person and can be numbers or letters. This number can be scanned within the check-in system to quickly check them in.
Medical Notes - these are special notes (e.g. allergies) that will be printed on the default name badge. Use this to give volunteers special instructions when interacting with the child.
Authorized People - this appears when checking in a family at a check-in station and is used to indicate not only who checked someone in (or out), but also who is authorized to.
This field allows you to choose more than one person. The family manager and their spouse are automatically added as authorized people for check-in (and cannot be removed). The person chosen during check-in is shown on the check-in label as the main contact (i.e. their name and phone number on the default name label).
The last person to check the family in will automatically be chosen. If this is the first time the family checks in, then the family manager will be chosen.
You can choose any family member as an authorized person as well as any external relationships listed on the person's profile. The setting applies to the entire family and not just the person's profile being edited.

Custom Fields

This is where custom fields as part of the "Check-In" area belong.

If you have the Full Write People permission, you will be able to add, edit, and delete custom fields.

Giving

This section contains settings related to giving for this person.

Preferred Fund - this is the default fund selected automatically for this user when they visit the giving portal. It is also the fund selected when the user uses text giving and does not specify a fund.
Giving Envelopes - the list of associated giving envelopes. You can click on the "autogenerate" button to have the system add a unique number to the list.

Family Settings

Statements - determines which transaction appears on this person's giving statement. People marked as "Combined" will have their contributions grouped into a single contributions statement. People marked as "Individual" will always get their statement. Changes here will be saved to the entire family.

Additional

This area generally contains administrative data for this person.

Record Type - the relationship between this person and the church such as Member, Prospect, or Other. You can use the dropdown menu to the right to add, edit, and delete types.

You will need Full Write People to do this.