You will need the Resource Settings permission if setting campus-wide approvers. You will need the Full Write Resources if setting approvers for a specific room or item only.
Approvers are responsible for responding to any pending resource requests for events. They will be notified when a request comes in to approval and any pending requests will appear on their to-do list. You can specify approvers at the campus level or resource level.
Adding Campus Approvers
Campus approvers are able to approve or deny resource requests for all rooms and items located at their campus. This only applies to resources that require approval.
Go to "More > Resources" in the left hand navigation menu and select the "Approvers" tab. A list of all campuses will appear. Each campus will also list any existing campus approvers. To add a new approver, click on the "Add Approver" button.
A pop up will appear with the following fields:
- Campus - the campus this person can approve resources for. If the user has Campus Write permission, they can also add a new campus by using the drop down at the end of the field.
- Person - the person. Search for an existing person profile here or add a new one if not found.
You can check the "Keep open and add another" if adding multiple approvers to keep the pop up open after each save. Once finished, click on the "Save" button to add the approver to the list.
To remove an existing campus approver, click on the "X" icon next to their name.
Adding Room or Item Approvers
Instead of giving a person access to approve any resource for a campus, you can instead make them responsible for a specific room or item. This is done by specifying an approval group on the resource.
Go to "More > Resources" in the left hand navigation menu and go to either the Rooms or Items tab depending on which resource you are looking to add approvers to. View the item or room by clicking on the name of clicking on "View" at the end of the row.
In the following screen, select "Edit room" or "Edit item" in the Actions menu depending on the type of resource you are editing. In the pop up that appears, go down to the "Approvals" section.
Make sure the "Requires approval?" field is set to "Yes". Otherwise, no approval is needed for this resource.
Next, search for groups that you would like to add. Any active member (regardless of type) in that group will be able to approve the associated resource. Once you are finished, click on the "Save" button to save your changes.