This article goes over how the check-in system works. Before you can use the check-in system, you have to authorize a check-in station and set up the event to track attendance. 

When you open the check-in system, if there are multiple events going on simultaneously, the system will show a list of the events for you to click on. However, if there is only a single event, it will be auto selected for you.

Next, if there is more than one session defined for the event, the system will list them. Click on the one you want to start. If there is only one session defined, it will be auto selected for you.

If the event has multiple times, the one that is currently occurring is automatically chosen for you. See this article for more information on how the time is selected for an event.

At this point, the theme is applied based on the session you selected. If the event has no sessions defined, the theme of the station is used. The search screen also appears based on whether this is a text search or phone pad station.

The main screen shows a search box where you can enter any part of a person's name (including aliases), phone (numbers only), email or barcode number. You can also enter the unique identifier found on a person's printed label (e.g. M243). After entering the search query, hit Enter on the keyboard or click on the magnifying glass in the search box to view results. 

The main screen for a phone pad check-in station contains a keypad where someone can enter the phone number to search for. The system will search for families which have that phone number. The "Search" button appears once a 10 digit phone number is entered.

Regardless of which mode the station is in, you can scan a barcode to search for a person. You will need a barcode scanner to do this (must be in CR suffix mode). The barcode can either be the barcode number found on the person's profile under "Info > Check-In" or the identifier found on a person's printed label. Please note that once the person checks out, the barcode on the printed label becomes invalid.

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The bottom part of the screen contains some important information related to the station. Please match the numbers in the list to the screenshot below for information on each part. 

If no results are found, a message will appear and if the station is allowed to add new people, an "Add Person" button will be there. Otherwise, the list of matches will appear. Select the person or family you would like to check-in. You can go back to the search screen by clicking on the "Go Back" button in the top right corner.
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If the station is set to allow showing of birthday and ages, you will see them when viewing a person in the listing (as shown below).

Once you select the person, you will be taken to their family screen. In other words, it doesn't matter which family member is selected, the same family screen will be shown.

If there is no one who can check in, the following message will appear.

The family screen shows all members of the selected family. Individuals who cannot currently check-in will be dim. 

By default, the group that the person will check into will be the group the person checked into last time. To change this, click on the ellipsis (dots) to the right of the person's name.

Important: any changes you make on this screen are not saved until you click on the "Finish" button.

This section details possible options for the square to the left of a person's name.
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A plus sign within a square means that the person is not currently on any of the group rosters allowed by the session. Clicking on it will take you to the details screen where you can add them to a group roster (see next section). This will only appear if the station is allowed to add people to a group roster.

The absence of any icon in this square means this perso cannot check in and they cannot be added to a group roster.

An empty square means the person is not currently checked in. Click on the square to check them in.

A check in a box means this person will be checked in. Click on this to cancel. Button changes back to an empty square.

A green check mark means the person is currently checked in and there was no change to their check-in details. Click on this to check them out.

A red right arrow means this person will be checked out. Click on this to cancel. Button changes back to a green check mark.

A blue pencil means the person is currently checked in, but a change was made to their check-in details (i.e. times changed, group changed). Click on this to check them out (keeps changes however). Button will turn red.

This section points out other important screen elements on the family screen.
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Click on the "Edit household" button to edit person profiles for any person in the family. You can also add new people to the family. This will only appear if the station is allowed to edit person profiles. See section named "Editing Person Profile."

During check in, you can toggle whether a name label should print using the switch on the right side of the person's box. This will only appear if a name label as set in the event Attendance >Settings tab applies to them and an appropriate printer is connected.

.Clicking on the ellipsis will take you to the check-in details screen. See section named
"Editing Check-in Details."

The bottom right shows you how many name labels will be printed. Click on the text to change who will receive a printed label. You can only print labels for people whose family position is set to print labels. See this article under "Assigning Labels to Print" for more information.

Use the circled numbers down in the bottom left to change the number of security labels you want to print.

Clicking on the "Finish" button will complete the check in/out process. 

Once you are done, click on the "Finish" button to complete the check-in/check-out process. Any labels requested to be printed will also be printed at that time. You will then be automatically redirected back to the search screen.
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On the family screen, click on the ellipses (dots) to go to the check-in details screen.

The area at the top contains the person being updated as well as summary information based on the choices below.

If the event supports multiple times, you will be able to select the times the person is checking into. In this way, a person can check in to one or more times in a single check-in. This is useful, for example, if you have volunteers who are serving at multiple service times.

You can also update which group they are checking into. The list is filtered by the groups the session allows as well as the groups the person is currently a member in. If the station is allowed to add a person to a roster, you can click on the plus button (+) next to a group to add them to that group roster. You will still need to complete the check-in process to actually enroll them in the group.

Click on the "Continue" button once you have made your changes to return to the family screen. To cancel your changes, click on the "Go Back" button.

This is allowed only if the station is set to allow editing of person profiles.

On the family screen, click on the pencil to edit the person or on the "Edit household" button at the top. Both go to the edit family screen. The difference is if you edit the person, that person will be auto selected for you. 

When you are done, click on the "Save" button in the upper right. The changes will immediately be saved in the system.

From the check-in screen, a "Reprint" button is shown in the upper right if at least one person is currently checked in and either name or security labels apply.

Clicking on this button will open a new screen where you can reprint name labels for any currently checked-in guest as well as security labels. Note that you can print security labels without needing to reprint name labels as well.

For security reasons, reprinting labels requires a user to enter a station pin.

Emergency contacts on a people profiles have been replaced with a field named "Authorized People." Authorized people appear when checking in a family at a check-in station and is used to indicate not only who checked someone in (or out), but also who is authorized to.

Unlike the old Emergency Contact field, this new field allows you to choose more than one person. The family manager and their spouse are automatically added as authorized people for check-in (and cannot be removed). The person chosen during check-in is shown on the check-in label as the main contact (i.e. their name and phone number on the default name label).

The last person to check the family in will automatically be chosen. If this is the first time the family checks in, then the family manager will be chosen.

You can choose any family member as an authorized person as well as any external relationships listed on the person's profile. The setting applies to the entire family and not just the person's profile being edited.