Safeguards are used to protect the church by keeping records of important authorizations for volunteers and staff.
Examples of a safeguard include
background checks
whether a person is authorized to drive church vehicles
signed consent forms
any other such items you want to track.
With One Church Software, define and track any number of different safeguards.
How safeguards work
Each safeguard on a person's profile has a Status. One Church Software includes the statuses below, and your church can add its own:
Pending - the safeguard is still in progress.
Cleared - the person has been cleared and is allowed to perform the associated duties.
Not Cleared - the person has not been cleared.
Exception - there was an issue resolving the safeguard, and clearance cannot be determined.
Expires On is optional. If you leave it blank, the safeguard never expires. Once an expiration date passes, the person's Safeguards tab shows a red Expired label. One Church Software doesn't send a reminder email before a safeguard expires.
When you order a background check, a Background Check safeguard is added to the person's profile for you, set to Pending. That is where your church records its decision once the results are in, so there's no need to add one by hand. To learn more, see How do I run a background check?
Who can see and change safeguards
A safeguard has no campuses of its own. It follows the person it is on, so reading one needs Read Safeguards at that person's campuses and changing one needs Write Safeguards there. Both are campus-scoped, which means a campus override can give someone safeguard access at one campus and not another.
Your church can also limit which safeguard types a role may see, and that limit is judged at the person's campuses too. Two staff members can open the same profile and see a different list of safeguards. Your own household uses your main permissions, whatever campus limit you have.
See People for what these permissions cover, and Campuses and organizations in Version 8 for how campus access works.
Tip: Safeguards are records your staff can view and filter people by. They don't automatically allow or block anyone at check-in, in groups, or in service planning.