You will need the Contributions Settings permission to perform these actions.
When adding a transaction, you can specify details such as the designation, which will appear on giving statements. You can also determine if a designation is active, which can be selected from the giving portal and used for text giving. Additionally, you can assign a text-giving keyword to make it easier for donors to give to specific designations.
Adding a designation
Click on Contributions > Settings in the left-hand navigation menu. This will display the designation tab. Click on the "Add Designation" button.
A pop-up will appear with the following fields:
Name - the name of the designation. This is what appears on the giving statement, giving portal, and confirmation emails.
Abbreviation - the internal code for the designation. This does not appear in outside communication or the giving portal.
Description - text that appears when the designation is chosen on the giving portal or in batch.
Category - an optional category for the designation. Categories are used to group designations and make it easier to organize long lists of designations.
Tax Deductible? - This determines the default setting when someone gives to this designation. You can override this on individual line items when adding new transactions manually to a batch. By default, non-tax-deductible transactions are not included in giving statements.
Active? - If yes, the designation can be given from the giving portal and text giving. You also cannot create a transaction for this designation manually from within a batch.
More fields
Campus - the campus this designation belongs to. It is suggested that any designations that are meant for a campus be linked to that campus.
Memo Field
This section houses the settings for the designations memo fields.
Show Memo Field? - This enables the memo field for the specific designation.
Type - The type of memo field for the design designation. The two options are:
Text - This field will accept text up to the character limit. A text memo can be used when an unspecified option is desired, such as a person's name or general information.
Placeholder - This is the default text that will be displayed in the text field. This can be used to indicate the type of infomration desired, such as a name or additional info for context on the donation.
Character Limit - The limit to the number of characters that can be entered into the memo field.
Dropdown - This field will display multiple options where only one can be selected. Used to add one of the predetermined options to be selected for the memo field.
Choices - the selectable options from the dropdown
Bulk add - adds the ability to add many options at once.
- Add a choice
- hide a choice
- delete a choice
- rearrange choices
Is Required? - A memo will be needed to record or process the donation.
Is Hidden? - Temporarily hides the memo from view.
Editing a designation
Click on the horizontal dots in the row of the designation you want to modify. A drop-down will appear with the options to Edit, Delete or Merge.
Deleting or merging a designation
Select the "Delete" button from the drop-down menu at the end of the row containing the designation you want to delete. A confirmation message will appear.
If you receive an error message after attempting to delete the designation, this means the designation cannot be deleted because it is in use.
However, you can merge it into another designation by choosing the "Merge Into..." option in the dropdown.
Merging a destination will update all previous transactions, including closed batches. This will not affect accounting entries unless the batch is closed and reopened.
Deactivating a designation
Select the horizontal dots and then "Edit" from the drop-down menu containing the fund you want to deactivate. A pop-up will display, and you will see "Active." Select to deactivate the designation.
Note:
Recurring giving schedules would continue to process under the deactivated designation. Deactivating a designation does not affect giving schedules.
Version 6
When adding a transaction, you can specify details such as the designation, which will appear on giving statements. You can also determine if a designation is active, which can be selected from the giving portal and used for text giving. Additionally, you can assign a text-giving keyword to make it easier for donors to give to specific designations.
Adding a designation
Click on Contributions > Settings in the left-hand navigation menu. Then click on the "Designations" tab. Click on the "Add Designation" button.
A pop-up will appear with the following fields:
Name - the name of the designation. This is what appears on the giving statement, giving portal, and confirmation emails.
Designation Code - the internal code for the designation. This does not appear in outside communication or the giving portal.
Description - text that appears when the designation is chosen on the giving portal or in batch.
Category - an optional category for the designation. Categories are used to group designations and make it easier to organize long lists of designations.
Campus - the campus this designation belongs to. It is suggested that any designations that are meant for a campus be linked to that campus.
Tax Deductible? - This determines the default setting when someone gives to this designation. You can override this on individual line items when adding new transactions manually to a batch. By default, non-tax deductible transactions are not included in giving statements.
Active? - If yes, the designation can given from the giving portal and text giving. Otherwise, you cannot. You also cannot create a transaction for this designation manually from within a batch.
Giving Portal - whether to allow giving to this designation from the giving portal. This setting does not affect text giving.
Text Giving: + Add text giving keyword - allowed keywords when using text giving. If none, this designation is not allowed for text giving.
Type - allows you to add either a text box or a drop-down field when this field is selected from the giving portal. Use this to gather more information when someone gives to this fund. This is not used for text giving.
Editing a designation
Click on the "Edit" button at the end of the row of the designation you want to edit. A pop-up will appear containing the designation details. Click on the "Save" button once you update the fields.
Deleting or merging a designation
Select the "Delete" button from the drop-down menu at the end of the row containing the fund you want to delete. A confirmation message will appear. Select "Yes" to finish removing the fund.
If there is a lock icon next to the designation name, this means the designation cannot be deleted because it is in use. However, you can merge it into another designation by choosing "Merge Into..." in the dropdown at the end of the row.
Merging a destination will update all previous transactions including closed batches. This will not affect accounting entries unless the batch is closed and reopened.
Deactivating a designation
Select "View" from the drop-down menu at the end of the row containing the fund you want to deactivate. A pop-up will display, and you will see "Active." Select "No" to deactivate the designation.
Note:
Recurring giving schedules would continue to process under the deactivated designation. Deactivating a designation does not affect giving schedules.
Setting the preferred designations
A preferred designation is a designation that is automatically selected for a person when using the giving portal or text giving. The system will first use the preferred designation on the person's profile. If there is none, the preferred designation for the campus they attend is used. Otherwise, the Global Preferred designation is used.
To manage the preferred designations, hover over the "Preferred Designations" section and click on the "edit section." A pop-up will appear where you can update the designations. When done, click on the "Save" button to finish.
Configuring the giving portal designations
You can organize how funds appear in the giving portal by going to the "Merchants" tab and clicking on the appropriate merchant under the "Account Listing" section. A pop-up will appear containing all giving portal settings. Scroll down to the section named "Designations." From there, you can easily indicate which should be available to online donors as well as control the order they appear.