You will need the Full Write Resources permission to perform this action.
Rooms are reservable physical spaces - sanctuaries, classrooms, fellowship halls - that members can request as part of an event or facilities request. In version 7, the area formerly called Resources is now Facilities.
Adding a room
In the left-hand navigation, open Events > Facilities and select the Rooms tab.
Click + Add Room. The Add Room modal opens with two tabs: General and Approval Strategy.
On the General tab, fill in the room details:
Name - the name of the room (for example, Worship Center, Room 2000). This field is required.
Location - the location where the room lives. This field is required.
Category - an optional grouping that helps organize rooms (for example, 1st Floor, Outside, Worship). Use the picker to choose an existing category or add a new one.
Occupancy - the maximum number of people this room supports.
Description - an optional description that displays when someone is requesting the room.
Active? - toggle on to make the room available for reservation. Inactive rooms are hidden from new requests.
On the Approval Strategy tab, choose how reservations are approved:
Auto Approve - every request is approved automatically.
Specific People + Campus Approvers - only the listed people (plus the campus approvers) can approve requests. Super Users can approve as well.
Specific Groups - only members of the selected groups can approve requests. No exceptions.
For more on approvers, see How do I specify approvers?
Click Save.
Tip: To add several rooms at once, check Keep open to add another before clicking Save. The modal stays open after each save so you can keep adding without re-clicking + Add Room.
Adding custom questions
Custom questions for the collection of extra information from someone requesting a room (for example, "Will you need AV support?"). Questions are added on the Questions tab of an existing room.
Open the room by clicking its name in the Rooms list, or use the 3-dots menu on the row and choose Edit room.
Select the Questions tab and click + Add Field.
A sidebar opens with the same field types you can add to a custom form, except donation and ticket/item fields. For more on each field type, see How do I design a form?
To make a question mandatory, set Is Required? to Yes.
Click Done to add the question. To reorder questions, click and drag a row to its new position.