You will need the Accounting Settings permission to perform this action. If your account has more than one organization, every fund belongs to one organization and is never shared. Adding a fund needs the permission at every campus of the organization, and editing one needs it at any one campus of the fund's organization.
Funds let you track money set aside for a purpose, such as a building project or youth ministry, separately from your general money. New to funds? Start with What is a fund in accounting?.
Note: Funds in Accounting are not the same as the giving designations donors choose. To set up designations, see How do I manage the giving designations?.
Add or edit a fund
Go to Accounting > Settings in the left-hand menu, then click the Funds tab. If your account has more than one organization, the list shows the funds of the organization chosen in the Accounting for: strip, and a new fund is added to that organization. Funds have no campus, so staff limited to some campuses still see every fund of the organization.
To add a fund, click Add New. To change a fund, click its name, or choose Edit from the 3-dots menu at the start of its row.
Fill in the General tab. The fields are described below. One Church Software creates an equity account for each new fund automatically.
If the fund already holds money, open the Starting Balances tab and enter its opening balances. See Starting balances for a fund below.
Click Save. To add several funds in a row, check Keep open to add another first.
General tab fields
Number - the account number for the equity account created for this fund. This field is required. If you have no numbering plan, use a number in the 3000s. Each number can be used only once. If your account has more than one organization, numbers only need to be unique within each organization.
Name - a name that says clearly what the fund is for. This field is required.
Category - the kind of fund. This field is required. Two categories come with the system: Restricted Net Assets for money a donor gave for a specific purpose, and Unrestricted Net Assets for money you can use for any purpose. Use the 3-dots menu next to the field to add or manage categories.
Color - the color that marks this fund in reports and charts. This field is required. Pick a swatch or type a hex code such as #000000.
Active? - turn off to hide the fund from lists and drop-downs. If the fund still holds a balance, this toggle can't be changed here. Deactivate the fund from its row instead. See How do I deactivate or delete a fund?.
Starting balances for a fund
Use the Starting Balances tab when the fund already holds money on the day you start using Accounting.
Click choose accounts.
In the Accounts panel, check each asset or liability account that holds money for this fund, such as your checking account, then close the panel. If your account has more than one organization, the panel lists only the accounts of the fund's organization.
For each account, enter the amount and the as of date. The window totals them as Starting Balance.
Accounts that have been reconciled for this fund can't be removed from the list. To change opening balances later, see How do I set starting balances?.