You will need the Full Write Accounting permission to perform these actions. If your account has more than one organization, you work in one organization's books at a time, chosen in the Accounting for: strip. Staff limited to some campuses see only the entries in their access, but register balances always cover the whole set of books.
An account register lists every transaction in one account, usually a bank account such as checking or savings, or a credit card. To open your registers, go to Accounting > Entry in the left-hand menu. The Registers tab opens first.
Find your way around a register
Use the Register drop-down to choose the account you want to work in. It starts on your lowest-numbered asset account and lists the asset and liability accounts from your chart of accounts. See How do I add an account to my chart of accounts?.
With an account selected, you see its Posted Balance and a card for each fund in the account. Each fund card shows the fund's balance in this account and, with a fill bar, how much of the fund's total it makes up. Click show more below the cards to see the rest.
The buttons above the cards let you add an entry (Add New), move money between funds (New Fund Transfer), or jump to the bank feed (Go To Banking). Below the table of transactions are Print Checks and Reconcile.
The table lists every transaction in the account, including payments, deposits, and transfers in and out. Each row shows the transaction's date, status, type, method, accounts, funds, payee, and amount.
Filter the register by fund
The Fund Distribution Within This Account panel shows the same fund breakdown as a pie chart. Click a fund card or a slice of the pie to show only that fund's transactions in the table. Click the red X beside Filter to show all transactions again.
Draft entries
When an account has entries saved as drafts, an Important note above the table says how many there are. Click Review Now to see them. Drafts don't change your balances until they are posted.
Status icons
The Legend above the table explains the icons in the C/R column. See What do the register status icons mean?.
Deposit batches
Deposit batches posted to accounting show Batch Posting in the Type/Reference column, along with the batch ID. Click the batch ID to open the deposit batch.
