You will need the Full Read Accounting permission to view these reports.
The main report hub for accounting is the Accounting Dashboard. Go to Accounting > Reports in the left-hand navigation to open it.
The Accounting Dashboard is organized into widget tiles. Add, remove, or rearrange widgets with the + Add Widget and Dashboards controls at the top right. Different users and roles can have their own dashboards — the badges below the heading show which dashboard you are viewing.
Many of the reports and widgets let you choose which accounting method to report with:
Accrual — includes amounts not yet received or paid from your accounts payable and accounts receivable.
Cash — does not include accounts payable or accounts receivable. This includes only current income and expenses, not future ones.
The rest of this article walks through the common widgets and reports.
Widgets
Accounts Payable and Accounts Receivable
These widgets give a quick overview of Total Due and Past Due amounts for both accounts payable and accounts receivable, each with a count badge.
Click an amount to open a pop-up where you can record a payment.
Cash Balance Over Time
Shows the daily balance of all your register accounts over time (Asset-type accounts with Use as register? checked — checking, savings, and similar cash accounts). The current balance appears at the top of the widget, and clicking a data point opens the Statement of Activities report up to that day.
Change In Net Assets Over Time
This is the nonprofit equivalent of net income. Your income, expenses, and net change are displayed monthly over the selected period (defaults to the last 6 months). Hover over a bar to see the numbers together, and click a bar to open the Statement of Financial Position report for that period.
Expense Breakdown
Provides a high-level snapshot of your organization's expenses within a period, shown as a pie chart with color-coded expense accounts. It defaults to the last 30 days. Click a pie wedge to open a Transaction List report showing the transactions that make up that portion.
Reports
The most important financial reports live in the Reports widget. Hover over the info icon next to each report to see a brief description.
Each report is broken into sections. The top portion contains filters that affect both what the report returns and how the data is displayed. After changing any filter, click Refresh.
The bottom portion contains the report itself. Amounts are normally clickable — letting you drill into the transactions that make up an amount (via the Transaction List report) or open the general ledger entry.
To download a PDF or export to CSV, use the 3-dots menu in the upper right of the report area. A notes area at the bottom of the report lets you enter text that also appears on the downloaded PDF or CSV.
Statement of Financial Position
Also known as a balance sheet, this report reveals your organization's assets, liabilities, and equity as of a single point in time. It is divided into two parts that must balance according to the formula: Assets = Liabilities + Equity.
The purpose of this report is to give an idea of your organization's financial position, including what the organization owns and owes.
See How do I work with account registers? for more information on working with account registers.
Statement of Activities
Also known as an income statement or profit and loss statement, this report primarily focuses on your organization's income and expenses during a particular period. The main formula for this report is Net Income = Income − Expenses.
This report provides valuable insights into various aspects of your organization and its efficiency that may impact growth.
See What is the general ledger? for more information on entering transactions in the general ledger.
Transaction List
This report shows a listing of your register account transactions ordered by date. The filters let you focus on particular periods, accounts, funds, and more. Clicking a transaction opens it for editing, assuming you have the appropriate access level.
General Ledger
Returns transactions for all accounts, not just register accounts. Similar to the Transaction List report.
Expenses by Vendor Summary
This report aggregates expenses paid out to vendors over time. Clicking an amount opens the Transaction List report filtered for that vendor and period so you can see each transaction.
Trial Balance
A bookkeeping worksheet where the balance of all accounts is compiled into debit and credit columns that, when summed separately, equal each other. The general purpose of a trial balance is to ensure the entries in the general ledger are mathematically correct.
See What is the general ledger? for more information on entering transactions in the general ledger.
Budget to Actual
Compares your income, expenses, and net income to your budget for a specific period. Very similar to the Statement of Activities report, except it includes comparisons to the appropriate budgets from that period.
At least one budget must be defined first before this report returns useful data. See How do I create a budget? for more information on creating budgets.
First Time Givers
Shows the number of first-time givers and their total giving amount during the selected period.
Giving Trend
Shows your giving over time so you can spot trends across the selected period.
