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Can I use One Church to sell merchandise?

Describes how to set up a form to sell merchandise

You will need Forms permission to complete this task.

You can create an electronic form that can be shared or embedded for the purpose of selling items. The form uses an Item/Ticket field type, which lets you list multiple items, set prices, control inventory, and (optionally) mark the items as non-tax deductible.

Create the form and add an Item/Ticket field

  1. In the left-hand menu, click Forms, then click + Add New. Give the form a Name (and optionally a Category) and click Save.

  2. On the form's Fields tab, click Add Field. In the right-hand Add Field modal, scroll to the Advanced Fields section and click Item/Ticket.

  3. In the Add Field dialog, give the field a Label (this is what donors see, for example "Books" or "T-shirts"). The Type is already set to Item/Ticket, which is what allows you to charge a price for each item.

If you'll be selling merchandise (rather than tickets to a tax-deductible event), use the Options tab on the field to mark the items as non-tax deductible so they don't show up on giving statements as charitable contributions.

Add the items you want to sell

Inside the field's Items section there are two ways to add items.

  • + add new: add one item at a time, with full control over name, price, quantity, image, and other options.

  • bulk add: paste a list of items (one per line) into the Bulk Add Items dialog and click Save. Items are added with default settings, and you can edit each one afterward to set its price and other details.

Per-item options

When you edit a single item, the available options include:

  • Name

  • Description (rich text, with an Image icon to add a picture of the item)

  • Total Quantity (inventory count)

  • Limits (per-purchase minimum and maximum)

  • Price

  • Designation (where the funds are credited)

  • Is Hidden? (hides the item from the public form)

  • Restrict Dates? (only show the item between a date range)

To add a picture, click into the item's Description box and use the Image icon in the editor toolbar.

Publish the form

After you finish building the form, head to the Settings tab and review the visibility settings to control whether the form is publicly listed and discoverable, or only accessible by direct link.

Note: some form fields are auto-filled when someone is signed into One Church. Outside (anonymous) users see those fields blank.

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