You will need the Full Write Facilities permission to perform this action. The permission must reach the location you choose for the room.
Rooms are reservable physical spaces, such as sanctuaries, classrooms and fellowship halls, that members can request as part of an event or facilities request. In Version 7, the area formerly called Resources became Facilities.
Adding a room
In the left-hand navigation, open Events > Facilities and select the Rooms tab.
Click + Add Room. The Add Room window opens with two tabs: General and Approval Strategy.
On the General tab, fill in the room details:
Name - the name of the room, such as Worship Center or Room 2000. This field is required.
Location - the campus or venue where the room is. This field is required. A room at a campus follows that campus, and a room at a venue follows the venue's organization.
Category - an optional grouping that helps organize rooms, such as 1st Floor, Outside or Worship. Use the picker to choose an existing category or add a new one.
Occupancy - the maximum number of people this room holds.
Description - an optional description that shows when someone is requesting the room.
Active? - toggle on to make the room available for reservation. Inactive rooms are hidden from new requests.
On the Approval Strategy tab, choose how reservations are approved:
Auto Approve - every request is approved automatically.
Specific People + Campus Approvers - only the listed people, plus the approvers for the request's campus, can approve requests. Super Users can approve as well. With one active campus, this option reads Specific People + Location Approvers.
Specific Groups - only current members of the selected groups can approve requests. No exceptions.
No permission or campus limit is checked for approvers. For more, see How do I specify approvers?
Click Save.
Tip: To add several rooms at once, check Keep open to add another before clicking Save. The window stays open after each save so you can keep adding without clicking + Add Room again.
Adding custom questions
Custom questions collect extra information from someone requesting a room, such as "Will you need AV support?" Questions are added on the Questions tab of an existing room.
Open the room by clicking its name in the Rooms list, or use the three-dot menu on the row and choose Edit room.
Select the Questions tab and click + Add Field.
A sidebar opens with the same field types you can add to a custom form, except donation and ticket/item fields. For more on each field type, see How do I design a form?
To make a question mandatory, set Is Required? to Yes.
Click Done to add the question. To reorder questions, click and drag a row to its new position.