You will need the Full Write Resources permission to perform this action.
Version 7.0
Go to Events > Facilities (formerly Resources) in the left-hand navigation menu and then the "Rooms" tab. From here, click on the "+ Add Room" button.
A pop up will appear with the following fields:
General tab:
Name - the name of the room (e.g. Worship Center, Room 2000)
Location - the location this room is located at. This is a required field.
Category - helps to better organize a room.
Occupancy - the maximum number of people this room supports.
Description - a description of this room that others can read.
Active - determines if the room is active or inactive.
Approval Strategy tab:
Strategy - whether this room requires approval to reserve. Please read this article for more information.
Auto Approve - all requests are automatically approved.
Specific People + Campus Approvers - the people can approve requests for this room. Super users can approve as well.
Specific Groups - only members of the groups can approve requests for this room. No exceptions.
You can check the "Keep open to add another" if adding multiple rooms at once.
Once finished. hit to "Save" button to complete adding the room.
Adding custom fields and questions
Custom fields can be added to make room details more clear.
To do so, from the room details modal when first creating the room, select the "General" tab and click on the "+ add custom field" button in the Custom Fields section. This can also be accessed by going to the room > Actions button > Edit room.
In addition, questions can be added for people to answer before submitting their room request. Choose the "Questions" tab in the room page and pick "+ Add Field" button.
A sidebar will appear to add any of the fields you normally could add to a custom form (except the donation and ticket/item field). For more information on each field type, please read this article.
If a question must be answered, make sure to change the "Is Required?" field to "Yes."
Once finished, click on the "Done" button to add the custom question to the room. If more than one question is defined, click and drag to reorder fields.
Version 6.0
Go to "Events > Resources in the left-hand navigation menu and then the "Rooms" tab. From here, click on the "Add New" button.
A pop up will appear with the following fields:
Location - the location this room is located at. This is a required field.
Room Name - the name of the room (e.g. Worship Center, Room 2000)
Grouping - an optional category to put this room in (e.g. 1st Floor, Outside)
Description - a description of this room that others can read.
Occupancy - the maximum number of people this room supports.
Approval Strategy - whether this room requires approval to reserve. Please read this article for more information.
You can check the "Keep open and add another" if adding multiple rooms at once.
Once finished. hit to "Save" button to complete adding the room. You will be redirected to the room details page.
Defining Additional Questions
You can optionally enter additional questions you would like people who request this room to answer before submitting their request. To do so, from the room details page, select the "Questions" tab and click on the "Add new question" button.
A pop up will appear where you can add any of the fields you normally could add to a custom form (except the donation and ticket/item field). For more information on each field type, please read this article.
If a question must be answered, make sure you change the "Is Required?" field to "Yes."
Once finished, click on the "Add" button to add the custom question to the room. Once you have more than one question defined, you can click and drag to reorder fields.