You will need the Full Write Songs permission to perform this action.
Managing the song catalog begins by navigating to Service Planning > Songs from the left-hand menu and clicking "Add Song" at the top of the page.
A pop-up window appears where the initial details of the song are defined. These fields include the song title, category for organizing songs, authors who composed the song, the CCLI number associated with Christian Copyright Licensing International, copyright information, and any internal notes. Once the required details are entered, clicking "Save" creates the song and redirects the user to the song’s main page.
When a song is created, it must include a Default Arrangement. This section contains the foundational information for how the song is typically performed.
Details can be added, including the length of the arrangement in minutes and seconds, BPM (beats per minute), meter or time signature, speed, and style, such as Modern or Contemporary. The sequence, which defines the order in which the music is played, can be set up after the song has been created if necessary.
After the song is saved, the "Info" tab is displayed by default. This tab includes a General section that shows song-level information such as category, authors, CCLI number, copyright details, notes, and other metadata. Alongside this is the Scheduled section, which displays the three most recent services where the song’s default arrangement has been used. Each service date links to the associated service plan, and the list can be expanded or filtered by time ranges including the next 30 days, one month ago, three months ago, six months ago, one year ago, or a custom range.
To manage different versions of a song, the "Arrangements" tab is used. This tab defaults to the default arrangement but allows selection of any other existing arrangements. Additional arrangements can be created by clicking "Add New" and entering details such as the arrangement name, length, notes, and other relevant information. Each arrangement includes its own general information, a Scheduled section showing the three most recent services in which that arrangement was used, and a Shared Files area for uploading charts, recordings, or other resources specific to that arrangement.
Shared files may be added at both the song level and the arrangement level, allowing teams to store and access necessary materials. Within an arrangement, the Keys section allows multiple keys to be added, along with files specific to each key. If an arrangement is no longer needed, it can be removed by selecting the three dots next to the arrangement name and choosing "Delete," which deletes only the arrangement and not the song itself. These tools help keep the song library organized, accurate, and effective for service planning.
How your song files appear in One Church Songbook
Your worship team sees these songs, arrangements, keys, and files in the One Church Songbook app. What you set up here decides which charts they see and in what order. For each song, Songbook shows the PDF files for the arrangement and key the plan scheduled:
Files for the key - files uploaded to that key in the arrangement's Keys section. The chord chart One Church creates for the key comes first.
Shared Files on the arrangement - these apply to every key.
Files on the song - these appear with every arrangement and key.
The first file in that order is the one that opens by default. Only PDFs count as charts. Audio, video, and links appear in the app's practice player or on the song's page. In Perform mode, every PDF for the scheduled key plays in order, so a key with both the chord chart One Church creates and an uploaded lead sheet shows that song twice.
The arrangement's default key is the key a song opens in when a musician browses to it in the app. The arrangement's BPM and meter set the Songbook metronome's starting tempo. BPM counts the beats of the time signature, so in 6/8, 120 BPM means 120 eighth notes a minute. To match a chart marked with a dotted quarter at 70, enter 210.
Warning: Uploading a new version of a PDF creates a new file. Every musician's annotations on the old file in Songbook stay with the old file and don't carry over. Let your team know before you replace a chart they've marked up.