You will need the Full Write Events permission to perform this action.
There are a few ways you can add a new event to One Church Software. The first is to click on the New drop down menu at the top of any page, and click on Event.
The other way is to navigate to the event calendar and click on the day in the calendar when the event starts. You can also click and drag a date range to add an event which spans the highlighted days. Clicking on the Add New button next to the header will also work.
Regardless of which method you choose, a pop up will appear where you can enter the details for this event.
The following fields are available:
General
The general tab provides basic information about the event.
Name - the title of the event. This field is required.
Dates - if this is a repeating event, you typically will only enter the first day here meaning start and end date should be the same. The default is for an all-day event. All-day events appear on the same date for everyone, no matter what time zone they are viewing from. See How do I set up a multi-day event? for more options with multi-day events.
Times - this appears when All Day is unchecked. Enter the start and end times as they happen at your church, in your church's time zone. Anyone viewing the event from a different time zone sees the same times with a time zone badge, along with the equivalent time where they are.
Calendar - the calendar this event should appear on. See How do I manage event calendars? for more information on how to manage the list of calendars.
Group - name of the group that should be the connected to; this is optional.
Visibility
Is Public? - Events marked public can be shared via link, web embed, and QR code.
Listed? - When disabled, the event will be hidden from public portal listings but still accessible via direct URL.
Recurrence
If the event spans more than a single day (e.g. every week, or every day up to a date), check the Event repeats checkbox.
The following additional fields will appear:
How Often? - this specifies the repeat time interval of the event. Possible options are Daily, Weekly, Monthly, and Yearly.
Repeats Every - the frequency (e.g. every 2 weeks, every 1 days)
Recurring Event Ends - if "Never", the event will repeat using the above repeat schedule indefinitely. If "After", the event will stop repeating after the specified number of occurrences. If "On", the event will stop repeating on the day specified.
The blue area will summarize the recurring event settings you chose to help you verify it was set up as intended.
Does Not Repeat - this dropdown provides several event frequency options.
Details
Description - a description for the event. This field accepts arbitrary HTML so videos, images, and format can be added to the text.
Address - enter the address of where the event takes place.
Categories - select the categories this event applies to. You can click on the label to edit the list of available categories. You will need the Full Write Events permission to do so. Categories added here are available for all events regardless of calendar.
Campus - the campus this event is meant for. This does not necessarily mean the event takes place at that campus, but instead will allow this event to also appear on the campus event calendar.
Custom Fields
Fields - add the following fields to the event: Text, Paragraph, Yes/No, Number, Currency, Date, Dropdown, Radio Button List and Checkbox List. See How do I design a form? for more information on using form fields.
Registration
Registration Required? - whether this event should collect sign ups. If toggled, the rest of the fields in this section appear.
Sign Up Form - the sign up form to use for registration. This defaults to the "Generic Event Sign Up" form, which comes built in. This form only collects name, email, and phone number. You can design your own custom sign up form to use. See How do I add a custom form to an event or group? for more information on custom forms. Tip: If you require payment to sign up for the event, add a ticket/item field to the registration form and make it required. We also recommend any form you use for event registration be marked as "Not Listed" so that people do not fill out the form apart from the event. If they do so, they will not be added as an attendee on the event.
Merchant Account - only used if form accepts payment through a donation or item/ticket field. Leave as Use Global Default to use your church's default merchant account.
Sign Up Type - this field controls what happens when someone signs up for a repeating event. If set to "Each sign up is for a specific day", the person can register for each day of a repeating event separately. However, if this is set to "Each sign up is for all days", when a person registers, they are actually signing up for all days the event occurs on. Important: if there is at least one sign up on the event, this field will become read-only.
Registration Start - the date and time the registrations will be accepted. If set, anyone who tries to sign up for the event will see a message notifying them registration is not open yet.
Registration Deadline - the date and time that registrations will no longer be accepted through the registration form. You can still manually add guests, however. Leave blank to use the event start date and time as the deadline.
Confirmation Message - additional message to include in the confirmation email when someone signs up. The system automatically sends a default event confirmation email, and your message appears in its Notes section.
Options
Show organizers to guests? - whether to show the list of event organizers to users viewing the event. Admins can always see organizers.
Allow attendees to see who else is coming - if signed up for the event, whether the person can also see who else is going.
Notify organizers of new sign ups - organizers are sent an email notification when someone submits an event form.
Notify organizers when a guest changes their RSVP status - whether the event organizers should be notified whenever someone signs up for the event or changes their RSVP status.
Check-In
Enable check-in? - toggle this option to track attendance for this event. This also lets you use the check-in system with this event. If toggled, the options below appear. See How do I set up an event to track attendance via the check-in system? for more information on how to perform check-ins and customize the check-in experience.
Options
Enable pagers? - if enabled, an additional unique number (i.e. P154) will be included on each name label. These along with their name will also appear on any accompanying security labels.
Assign rooms during check-in - if checked and rooms have been booked for the event, guests will be placed into rooms as appropriate. If all applicable rooms are full, the person will not be able to check in.
When you are finished entering in all the data, click on Save to finish adding the event. You will be redirected to the newly created event. You can check Keep open to add another if you are adding multiple events.
Helpful Tip
The user who created the event is automatically added as an organizer on the event. See How do I add an organizer to an event? to add more.