You will need the Full Write Events permission to add an event, and the event's calendar must be allowed for you at the campuses you choose. For an event in a group, events access on that group is enough.
There are a few ways to add a new event:
Click the New drop-down at the top of any page and click Event.
Go to the event calendar and click the day the event starts, or click and drag across a range of days. You can also click Add New next to the header.
Whichever way you choose, a window opens where you enter the event's details.
General
The General tab holds basic information about the event.
Name - the title of the event. This field is required.
Dates - for a repeating event, you normally enter only the first day here, so the start and end date are the same. The default is an all-day event. All-day events appear on the same date for everyone, whatever time zone they view from. How do I set up a multi-day event? covers events that span several days.
Times - appears when All Day is unchecked. Enter the start and end times as they happen at the event, in the time zone of its campus. Anyone viewing from a different time zone sees the same times with a time zone badge, along with the equivalent time where they are.
Calendar - the calendar the event appears on. The list only offers calendars in your own calendar limit. How do I manage event calendars? explains how to manage the list of calendars.
Group - the group the event belongs to, if any. A new group event with no campus chosen takes the group's campuses.
Choose the event's campuses
If your account uses more than one campus or more than one organization, the Campuses field decides where the event sits. It has three modes:
All - the event sits at every campus.
Specific - pick one or more campuses.
Organization - pick one or more whole organizations.
You cannot name organizations and campuses together. The field starts from your campus selector. Rooms and resources still belong to one location each, and calendars belong to the whole account.
Warning: The event's calendar must be allowed for you at the campuses you choose. Picking a wider set of campuses, or All, can make a calendar that was fine a moment ago invalid, and the save is refused until you narrow the campuses or pick another calendar.
Primary campus and time zones
Event dates, times, registration windows and check-in windows follow the clock of the event's campus. When an event sits at several campuses, it uses its primary campus.
Primary campus only appears when the campuses you chose are in different time zones. The event's times use that campus's zone.
If you do not set one, the current primary stays if it is still chosen, otherwise the only campus, otherwise your own campus, otherwise the first one.
Primary organization works the same way, and only appears when the organizations you chose are in different time zones.
Calendars from a campus override
If a campus override gives you extra calendars at one campus, those calendars are not offered in the Calendar list on Add Event or Edit Event. Only the calendars in your own calendar limit appear there. What is a campus override? explains overrides.
Where the event shows
The signed-in calendar and event list show events at the campuses you reach, narrowed by your campus selector. Events available to All always appear beside the campus you chose. Your own organizer and group events always appear too.
Deleting later
Deleting a whole event needs Full Write Events, and the calendar allowed, at every one of its campuses. If you only reach some of them, you can still remove single dates, or a date and all later ones, from a repeating event, but not the whole event.
How does a record get a campus or an organization? explains how campuses decide who reaches a record.
Visibility
Is Public? - public events can be shared by link, web embed and QR code.
Listed? - when turned off, the event is hidden from public portal listings but can still be opened by its direct link.
Recurrence
If the event repeats, such as every week or every day up to a date, check the Event repeats checkbox. These fields appear:
How Often? - the repeat interval: Daily, Weekly, Monthly or Yearly.
Repeats Every - the frequency, such as every 2 weeks.
Recurring Event Ends - Never repeats the event indefinitely, After stops it after a number of occurrences, and On stops it on the day you choose.
The blue area summarizes the repeat settings so you can check them. The Does Not Repeat drop-down also offers several common repeat options.
Details
Description - a description of the event. This field accepts HTML, so you can add videos, images and text formatting.
Address - where the event takes place.
Categories - the categories this event belongs to. Click the label to edit the list of categories, which needs Full Write Events. Categories are available for every event, whatever its calendar.
Campuses - where the event sits, as described above.
Custom Fields
Add fields to the event: Text, Paragraph, Yes/No, Number, Currency, Date, Dropdown, Radio Button List and Checkbox List. How do I design a form? explains how form fields work.
Registration
Registration Required? - whether the event collects sign-ups. Turning it on shows the rest of this section.
Sign Up Form - the form used for registration. It defaults to the built-in Generic Event Sign Up form, which collects name, email and phone number. You can design your own. How do I add a custom form to an event or group? explains custom forms.
Merchant Account - only used if the form takes payment through a donation or item/ticket field. With more than one organization, it must belong to an organization the event sits in. Use Global Default uses the default merchant account of the event's organization. An event at All, or across organizations, uses the default organization's, and an event in a group uses the group's organization.
Sign Up Type - what happens when someone signs up for a repeating event. Each sign up is for a specific day lets people register for each day separately. Each sign up is for all days signs them up for every day the event occurs. Once the event has a sign-up, this field becomes read-only.
Registration Start - when registrations open. Anyone who tries to sign up earlier sees a message that registration is not open yet.
Registration Deadline - when registrations close through the form. You can still add guests manually. Leave it blank to use the event's start as the deadline.
Confirmation Message - an extra message for the confirmation email. One Church sends a default confirmation email, and your message appears in its Notes section.
Tip: To require payment, add a ticket/item field to the registration form and make it required. Mark any form used for event registration as Not Listed, so people do not fill it out apart from the event. If they do, they are not added as a guest.
Options
Show organizers to guests? - whether people viewing the event see its organizers. Admins always can.
Allow attendees to see who else is coming - whether someone who signed up can see who else is going.
Notify organizers of new sign ups - organizers get an email when someone submits the event form.
Notify organizers when a guest changes their RSVP status - organizers get an email whenever someone signs up or changes their RSVP status.
Check-In
Enable check-in? - tracks attendance for this event and lets you use the check-in system with it. Turning it on shows the options below. How do I set up an event to track attendance via the check-in system? explains check-in for events.
Options
Enable pagers? - adds a unique number, such as P154, to each name label. The number and name also appear on any security labels.
Assign rooms during check-in - if rooms are booked for the event, guests are placed into rooms as appropriate. If every suitable room is full, the person cannot check in.
Save the event
When you have entered everything, click Save. You are taken to the new event. Check Keep open to add another if you are adding several events.
You are added as an organizer on any event you create. How do I add an organizer to an event? explains how to add more.