The campus selector is the band just under the page header, labelled Campuses:. You may also hear it called the header lens. It lets you say which campuses you are working in right now, so your lists show just those. If your account has two or more organizations, it may read Organizations: instead.
Warning: The campus selector only narrows what you see. It can never widen your access, and it never stops you opening a record directly from a link. Every list is still checked against the campuses you are allowed to reach.
The selector appears when your account has two or more active campuses, or two or more organizations. If only one choice is available to you, the band shows its name and cannot be opened.
Choosing your campuses
Click the Campuses: band under the page header. There is no menu item for it. A side panel opens.
Tick the campuses you want to work in. Check All and Uncheck All sit above the list. If your account has two or more organizations, campuses are grouped by organization, and ticking an organization ticks all of its campuses. A filter box appears once there are more than 10 campuses.
Save. At least one campus has to be ticked.
Your choice is saved to your profile, so it follows you from one computer or browser to another. If you have never chosen, the selector starts on everything. A Guest who can choose starts on their primary campus.
Tip: If you tick every campus of an organization, the selector remembers the organization itself. A campus that organization adds later joins your selection automatically.
What the campus selector narrows
These lists and searches follow your selection:
People, Groups, Events (the account-wide calendar and list, not a single group's or event series' own feed), Connections, Forms, Sermons, Background Checks, Designations, Batches, Giving Portals, Campaigns, Pledges, gifts, recurring gifts, soft credits, envelopes, Journal Entries, Bills, Budgets, Service Plans, Workflows, Email Templates, Message Templates, Mail Merge, Saved Queries, Keywords, Chat Categories, Promotion Plans, Report Groups, Rooms, Resources, facility requests, Check-In Logs, duplicates, and dashboard to-dos and widgets.
A record shows if any one of its campuses is in your selection. Records available to All always show, and so do people with no campus.
What it does not narrow
Opening a record directly, for example from a link someone sends you.
A person's Giving tab. Gifts outside your selection are marked rather than hidden.
Public pages.
Rows you have ticked yourself for a bulk action.
Bank reconciliations and accounting period closes.
The Chart of Accounts, which always lists every account. Only its draft and pending-check counts follow your selection.
Your own records always show
Whatever you choose, your own records stay visible, marked with an Overridden pill or a note saying why. That covers your own profile, connections assigned to you, groups and group events you belong to, events you organize, workflows you manage, service plans you serve on or administer, workflow assignments given to you, and your own gifts, recurring gifts, pledges and envelopes.
Why records seem to disappear when you filter by campus
Many lists also have their own campus filter on the page. That filter works on top of the campus selector, and it only offers the campuses your selector includes.
Here is the catch. When you filter a list to one campus, records available to All are not included. They only appear under (Blanks) in that filter. So if you filter Groups to North Hills, a group that is available to All will not show, even though North Hills people can use it.
Tip: If records you expect are missing, clear the campus filter on the page, or tick (Blanks) in it to see records available to All. On Designations, Giving Portals, Campaigns and Batches there is no (Blanks) option, because those records always belong to one organization.
Opening a record outside your selection
A record outside your selection still opens if you are allowed to reach it, for example from a link. A banner tells you the record is outside the campuses selected at the top of the page. If your account has two or more organizations, the banner names the record's organization and offers a link to add it to your selection.
An example
Tia is limited to the North Hills and Lakeside campuses. She ticks only North Hills in the campus selector. Her Groups list now shows North Hills groups plus groups available to All. She cannot pick Downtown, because Downtown is outside her limit. When a coworker sends her a link to a Lakeside group, it still opens, with a banner saying it is outside her selected campuses.
When a campus you picked goes away
If a campus in your selection is switched off, deleted or turned into a venue, it drops out of your selection and a message tells you. If none of your campuses remain, you go back to everything. Switching the campus back on does not put it back in your selection, so tick it again if you want it. If two campuses are merged, your selection moves to the campus that remains.