Let's discover how to create a Sunday Service plan. This step-by-step guide will provide the knowledge and tools to effectively plan and execute worship services, from creating the order of service to scheduling volunteers.
1. Access the Service Planning Module
Navigate to the "Service Planning" module in the left-hand menu.
2. Create a New Service Type
Click on the "Add Type" button.
Specify the following details:
Name: Title this as "Worship Service" or another appropriate name.
Description: Include details about this service plan.
Frequency: Choose how often this service plan will occur.
Default: If default, this type will be auto-selected when creating new service plans.
Service Times: Add the service time(s) for the first date. Do not add rehearsals or other non-service related times. That can be done afterwards if needed.
After choosing "Save," the service plan will open.
3. Customize the Service Plan
Order of Service: Add items to the order of service.
Click the "Add Item" button.
Choose the item type (e.g., "Song," "Announcement," "Prayer," "Sermon").
Enter the specific details. For example:
Song: Title, artist, and lyrics.
Announcement: Content of the announcement.
Prayer: Type of prayer (e.g., "Opening", "Intercessory").
Sermon: Title, speaker, and outline.
Notes: Add specific notes or instructions for each item. For example, note a particular verse to focus on during a song or a specific topic for the sermon.
Files: Upload any relevant documents. For instance, upload song lyrics, sermon outlines, or PowerPoint presentations.
4. Set Up Teams
Navigate to the "Groups" section.
Select the specific group that needs to be made or edited (such as a member's position).
Click on the "Members" tab within the group.
Find the member to create or edit a position and click on the profile.
Look for an option to manage positions.
Add a new position or edit existing positions as needed.
Navigate to the "Volunteers" section or a specific event or ministry where volunteers are managed.
Look for an option to manage volunteer positions or roles.
Add new volunteer positions by specifying the title, description, requirements, and any other relevant details.
Edit existing volunteer positions to update the information as needed.
Consider categorizing volunteer positions based on the type of service or ministry area to make it easier for volunteers to find opportunities that match their interests and skills.
5. Schedule Volunteers
Volunteers: Assign volunteers to specific roles within the service. For example, assign someone to lead the music, another to handle announcements, and another to assist the pastor during the sermon.
Use the "Serving" feature to assign volunteers to specific tasks.
Set reminders or notifications to keep volunteers informed.
6. Send Service Requests
After assigning volunteers to all needed positions, click on the "Send Email" button in the upper right of the "Serving" tab.
A pop-up will appear, to indicate who should be sent this serving request. If text messaging is enabled on the One Church account, also choose to send a text message, provided the volunteer has a mobile number on their profile.
Volunteers do not need a login to respond to serving requests; they can do this entirely without access to One Church. However, having a login will allow them to view the associated service plan.
Once the requests are sent out, volunteers with a "Not Contacted" status will change to a "Pending" status, indicating they have been notified.
Volunteers who have a Pending or Accepted status will be granted read-only access to the service plan, allowing them to see the order of service and who else is scheduled on that plan (pending and accepted assignments only).
7. Preview and Publish
Preview the service plan to ensure everything is in order.
When satisfied, publish the plan.
Additional Tip:
Templates: Create templates for recurring service elements to save time.