A batch is a way of grouping together multiple donations (contributions, tithes, donations, offerings, etc.) so they can be recorded, processed, and tracked at the same time. Batches are located in Contributions > Batches in the left-hand menu.
Manual Batches
A manual batch is used to group transactions together based on the desired criteria. For example, transactions can be entered in batches for each service (e.g., “Sunday Offering – Sept 8, 2025”) or payment method (e.g., Cash or Check).
Online Batches
Online batches are created when a transaction is processed electronically through One Church. This could be donations through a giving portal, payments processed through a form, or a payment to an electronic invoice sent from the accounting module.
Online batches are automatically created up to two each day and are grouped by date and by payment method (one for credit cards and one for ACH if supported). The batches are only created if at least one transaction is processed for that payment type. They can be identified by the Online indicator and the name Giving Portal.
Batches, campuses and organizations
A batch belongs to exactly one organization. Its merchant account and default designation have to sit in that organization too, and gifts cannot be moved into a batch of a different organization. If your account has more than one organization, an automatic online batch is created per organization, so a single day's online giving can produce more than one batch.
A batch can also carry campuses. A gift's own campus comes from its designations, not from the donor, so where a gift lands is decided by what it was given to.
Who sees which batches
With Limited Write Contributions alone, you see only the open batches you created yourself. To see everyone's batches you also need Unrestricted Batches or Full Read Contributions.
Opening a batch shows every gift inside it, including gifts placed at campuses you cannot otherwise see on the Contributions list. Deleting a batch is stricter than opening one: it needs Full Write Contributions at every campus the batch covers, and auto-generated batches cannot be deleted at all.
See Financial for what each of these permissions covers, and Campuses and organizations in Version 8 for how campus and organization access works.