You will need the Locations permission to add, edit, switch off, delete, merge or convert a campus or venue.
A campus holds records and staff limits. A venue holds rooms and resources only.
Both are places your church uses, and both can have rooms and resources to book. The difference is what can belong to them. People, groups, events, forms and other records can belong to a campus, and staff can be limited to one. Nothing belongs to a venue except its rooms and resources.
Campus | Venue | |
Records (people, groups, events, forms and more) can belong to it | Yes | No |
Staff can be limited to it, or given a campus override there | Yes | No |
Holds rooms and resources | Yes | Yes |
Belongs to an organization | Yes | Yes |
Counts toward multi-campus | Yes, while active | No |
Time zone | Its own, or its organization's | Never its own. It uses its organization's, else the account's. |
Type | Always Campus | Any other type, chosen when you add it |
Where you manage it | Settings & Tools > Campuses | Settings & Tools > Venues |
Which one to choose
Choose carefully when you set up a location, because switching later loses information.
Use a campus for a location with its own congregation, staff and records, such as a second worship site.
Use a venue for a building or space that only needs to be bookable, such as an off-site hall, a second building on the same site, or a rented space.
Multi-campus features, such as the campus selector and staff campus limits, only switch on once your plan includes them and two or more campuses are active. Adding venues never turns them on.
Adding a campus or venue
A new campus belongs to the default organization. If your account has more than one organization, you choose its organization, which must be active and within your reach.
A new venue belongs to the organization you pick, from the active organizations you reach. If you are limited to only some campuses of that organization, you can still pick it, but you will not be able to open the venue afterwards. Opening a venue needs access to every campus of its organization.
How do I add, deactivate, or delete a campus? explains how to add a campus.
What a save cannot change
Saving a campus or venue cannot turn one into the other, and it cannot change a campus's organization. Those are separate actions with their own previews. You can change a venue from one venue type to another.
A venue's organization can be changed in Edit Venue. You need access to both organizations, and an archived organization cannot be chosen. Its rooms and items move with it, existing bookings stay, and approvers named on its rooms and items stay even if they are outside the new organization.
Converting between a campus and a venue
Warning: Converting a campus to a venue removes that campus from every record, and converting it back restores nothing.
Converting has its own action and preview. How do I merge, convert or move a campus? explains what converting, merging and moving do before you choose one.